COLLECTING YOUR DATA
Data collected through this website is via the contact page and the shop when you make a purchase or download a digital file. The form collects name, email address and address for purchases over £5.00 GBP. Enquires sent using the form are sent to email@example.com which is an email address hosted by 1&1 Ionos. The account is secured using two factor authentication and by using the contact form you agree that Aled Llywelyn Photography can contact you in relation to your enquiry.
This website is hosted by TSO Host using a WordPress plugin.
OUR USE OF YOUR DATA
Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Website. Specifically, Data may be used by us for the following reasons: internal record keeping, improvement of our products and services, transmission by email of marketing materials that may be of interest to you and contact for market research purposes which may be done using email, telephone, fax or mail.
We may use your Data for the above purposes if we deem it necessary to do so for our legitimate interests. If you are not satisfied with this, you have the right to object in certain circumstances (see the section headed “Your rights” below).
I hold the minimum of business data necessary to operate the business and care is taken to ensure that this data is treated securely. All data is stored electronically and dependant upon the type of booking may include:
Emails and contact information – Emails and contacts are stored electronically across password protected devices and hosted by 1&1 Ionos
Accounting information- invoices, estimates, and statements are secured electronically and password protected
Media – All content shot in undertaking a commission is stored and catalogued by filename based on date and content, on a password protected desktop computer, laptop and external drive. Clients may at their request, receive a link to file sharing services such as Dropbox, WeTransfer, Mega or BOX where content is required to be shared by the client.
Metadata – Where required images are stored with embedded information in the form of a generic caption describing the occasion. Names of the subject are included in the metadata where relevant and in gathering such information, consent is agreed. The metadata remains within the file and travels with the image if it is passed to further locations.
Consent Forms – Consent forms are provided by the commissioning agent and describe the intent for the images’s use. Such forms would require name, address, age and contact details. Forms are either passed to the commissioning agent on site or digitally scanned, shared with the agents’ digital controller and then shredded.
EVENTS AND LEGITIMATE INTEREST
Guests at events may appear in images taken by Aled Llywelyn Photography as part of the recording of the event. In such instances attendees are photographed within GDPR ‘legitimate interests’ guidelines. The taking of photographs when viewed as a form of processing personal data is necessary for the legitimate interest of the photography business, unless there is a good reason to protect an individual’s personal data which supersedes the legitimate interest claim. Clients are requested where possible to minimise any potential risk by making clear that photography will be taking place, either verbally of visually, thereby allowing attendees the opportunity of making it known that they do not wish to be photographed.
In the day to day operation of the business Aled Llywelyn Photography may use third party services, such as those listed below, with their respective GDPR policies:
Dropbox – https://www.dropbox.com/en_GB/security/GDPR
WeTransfer – https://wetransfer.zendesk.com/hc/en-us/categories/201270873-Security-Privacy
BOX – https://www.box.com/en-gb/gdpr
MEGA – https://mega.nz/gdpr
Zenfolio – https://zenfolio.com
The GDPR provides the following rights for individuals.
The right to be informed
The right of access
The right to rectification
The right to erasure
The right to restrict processing
The right to data portability
The right to object
Rights in relation to automated decision making and profiling.
If you wish to exercise your rights you can email me at firstname.lastname@example.org
INFORMATION COMMISSIONER’S OFFICE (ICO)
You have the right to lo age a complaint about our handling of your personal data with the supervisory authority, which in the UK is the Information Commissioner’s Office. You can contact the ICO on 0303 1231113